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Does your heart leap at the chance to use compelling films and innovative presentation and facilitation tools to engage youth in learning about LGBTQ experiences?

Are you passionate about ongoing innovation of education and program initiatives and know how to bring the organizational acumen to make them a reality?

Could you thrive in fast-paced environments coordinating teams that include part-time remote staff?

Then you should apply to join us as the Program Coordinator for the Out in Schools program.

About the Organization

Presented by Out On Screen, the Out in Schools program harnesses the power of film to engage youth and educators on issues related to homophobia, transphobia and bullying. We aim to take an intersectional approach to disrupting assumptions about LGBTQ people, build empathy and interest in LGBTQ experiences, develop an understanding and commitment to stepping up as allies.

Our team of dynamic facilitators fosters more inclusive, safer and welcoming schools and communities in 100 workshops with 10,000 students annually. Learn more about our program and facilitation team in the OiS 2013-2014 report card.

About the Position

The Program Coordinator is responsible for coordinating and managing the delivery of all facets of the Out in Schools program. The position reports to the Director of Programs & HR (DPHR) and supervises a team of 10 freelance facilitators as well as acting as a spokesperson for the Out in Schools program (OiS).


  • Work with the Director of Programs & HR to set strategic priorities.

  • Coordinate program delivery accordingly, including cultivating relationships with teachers and schools, booking presentations and workshops, scheduling the facilitator team for workshops, co-delivering Out in Schools presentations with facilitators and invoicing presentations.

  • Coordinate and deliver rural outreach bookings, travel and presentations.

  • Hire, train, coach and coordinate the Out in Schools facilitator team; work with the DPHR to create opportunities for the facilitator team to actively participate in the shaping of the program.

  • Ensure student, teacher and facilitator feedback forms are filled out to ensure we are able to assess whether presentations are meeting learning objective outcomes.

  • Work with the DPHR and evaluation consultant on annual program evaluations.

  • Maintain and track accurate statistics on attendance and feedback forms collected.

  • Source new and relevant content for presentations including an annual update of film content.

  • Track facilitator hours and administer facilitator fees.

  • Work with the Director of Programs & HR Program and facilitators to develop curriculum updates, including Prezi and film submissions.

  • Liaise as key contact to schools, Ministry of Education and School Board representatives.

  • Assist Director of Programs and HR with administration of all aspects of the Out in Schools program, curriculum and communications materials, grant reporting and the Out in Schools annual report card.

Revenue Development:

  • Assist with grant writing and research, including sponsorship deliverables.

  • Coordinate outreach and fundraising events.

  • Assist with Out in Schools championed and third party events.

Web, Promotions and Communications:

  • Appear on behalf of Out in Schools at various promotional, networking and fundraising events.

  • Oversee outinschools.com web updates and the Out in Schools e-newsletter, as well as all other social media updates (including Facebook, YouTube and Twitter).

  • Assist in developing the Out in Schools marketing plan.

  • Responsible for managing and tracking online sales for the Out in Schools Teachers Learning Resource Guide.

  • Liaise and prep with Nixey Communications for Out in Schools-related media interviews.

Vancouver Queer Film Festival:

  • Assist with coordination and promotion of youth activities (including the Youth Gala) at VQFF.

  • Act in various festival-related roles during the VQFF.

General Duties:

  • Assist with update of a timeline/critical path required to carry out the Out in Schools program and fulfill the milestones set out in this schedule.

  • Provide DPHR a weekly summary of bookings to date, bookings prospects, attendance and evaluation forms collected along with ongoing project updates.

  • Attend and provide status reports at staff meetings.

  • Maintain detailed records of program expenses and revenues.

  • Keep accurate, easily accessible records of all work in order to ensure organizational continuity.

  • Other duties as required.

Required Qualifications/Experience:

  • Minimum 2 years experience working with youth and/or organizations which support youth.

  • Confident and experienced public speaker and facilitator.

  • Organized self-starter with an eye for detail.

  • Strong written and interpersonal communication skills.

  • Ability to work independently in a fast-paced, results-oriented work environment.

  • Sense of humour a must.

  • Basic presentation setup/teardown; comfortable with technology and software, including projectors, sound, Macbook, Prezi.

Other qualifications that are considered an asset:

  • Program Coordination experience in the education or youth services.

  • Teaching or other relevant experience in public school classrooms.

  • Experience with program design and/or transformative education pedagogy.

  • LGBTQ and community-based social profit sector work experience.

  • Ability to support, engage and manage a team of part-time freelance facilitators.

  • Familiar with intersectional analysis and anti-oppressive frameworks.

  • Familiar with pop-culture media and/ or film analysis.

  • Additional languages spoken.

  • Valid Class 5 Driver's License (or willingness to obtain).

Criminal Record Check

As an organization working with youth, the successful candidate's position will be conditional on an acceptable criminal records check.

Employment terms:

  • Full-time permanent based on 37.5 hours per week.

  • Flexible schedule that includes some work on evenings and weekends.

  • Professional development, wellness and networking funds available.

  • After three months, health benefits available.

  • Anticipated start date: January 7, 2015

Application process:

Candidates must be available for interviews on either November 19 or 21, 2014.


Email cover letter and resume, in PDF or Word format, to employment@outonscreen.com.


Cover letter should articulate your particular interest in working with the Out in Schools program and outline how your experience prepares you to be an exceptional Program Coordinator.

Your CV should clearly state your experience with program coordination, facilitation, presentation and education in professional, educational and community capacities.

Please indicate in the subject line: “Program Coordinator - YOUR NAME".

Application deadline: November 16, 6pm. Early applications appreciated.

Out On Screen strives to hire and retain staff that reflects the diversity of our communities and recognizes the value a diverse team brings to our work. We strongly encourage people who identify as First Nations, people of colour, transgender people and persons with disabilities to apply.


We thank all candidates for applying, however, only those selected for an interview will be contacted. Please look to our website for employment updates.